MINISTRY OF INTERIOR
NIGERIAN CORRECTIONAL SERVICE
NATIONAL HEADQUARTERS, BILL CLINTON DRIVE, AIRPORT ROAD, ABUJA.
INVITATION TO TENDER FOR THE SUPPLY OF FOODSTUFF AND COOKING GAS TO CUSTODIAL CENTRES NATIONWIDE, FOR THE PERIOD 1 JANUARY TO 31 DECEMBER, 2021
(1.0) INTRODUCTION:
In compliance with the provisions of Public Procurement Acts 2007 regarding the procurement of goods, works and services, the Nigerian Correctional Service hereby invites interested reputable food contractors/general suppliers to tender for the supply of locally produced foodstuff and cooking gas to the under-listed Main and Satellite Custodial Centres Nationwide for the period 1st January to 31 December, 2021. The Main and Satellite Custodial Centres are as follows:
S/N STATE MAIN CUSTODIAL CENTRES SATELLITE CUSTODIAL CENTRES
1. FCT – ABUJA Dukpa Farm Centre, Kuje and Suleja
2. Abia Aba, Arochuckwu and Umuahia
3. Adamawa Ganye, Jada, Jimeta, Mubi, Numan and Yola Dumne, Guyuk, Karlahi, Kojoli, Hong, Maiha, Mayobelwa and Shelleng
4. Akwa-Ibom Abak, Eket, Ikot-Abasi, Ikot-Ekpene and Uyo
5. Anambra Aguata, Awka, Nnewi and Onitsha
6. Bauchi Azare, Bauchi, Jama’are, Ningi and Misau Alkaleri, Bogoro, Burra, Darazo, Katagum, Shira, Tafawa Balewa and Toro
7. Bayelsa Yenegoa
8. Benue Gboko, Iga-Okpaya Farm Centre, Jato-Aka Farm Centre, Makurdi and Otukpo
9. Borno Biu, Maiduguri (Maximum) and Maiduguri New
10. Cross River Adim Farm Centre, Calabar, Ikom, Obubra, Obudu and Ogoja
11. Delta Agbor, Kwale, Ogwas hiu-uku, Sapele and Warri
12. Ebonyi Abakaliki and Afikpo
13. Edo Auchi Female, Auchi Male, Benin (New)-Oko, Benin ( Old), Ogba -farm, Ozalla farm and Ubiaja
14. Ekiti Ado-Ekiti
15. Enugu Enugu, Ibite-Olo, Nsukka and Orji River
16. Gombe Gombe and Tula Baioqa, Billiri, Cham and Nafada
17. Imo Okigwe, Orreh Farm Centre and Owerri
18. Jigawa Birnin-Kudu Farm Centre, Gumel, Hadejia (New) and Kazaure Babura, Birnin-Kudu, Dutse, Garki, Gwaram, Jahun, Kiyawa and Rinqim
19. Kaduna Birnin-Gwari, Borstal Institute, Kaduna Central, Kafanchan, Kakuri, Kujama Farm Centre and Zaria Gwantu, Ikara, Kachia, Kubacha, Kwoi Makarfi, Manchok, Saminaka and Soba
20. Kano Goron-Dutse, Kano Central and Wudil Bichi, Dawakin-Tofa, Faruwa, Gwarzo, Karaye, Kiru, Rano, Sumaila and Tudunwada
21. Katsina Daura (New), Daura (Old), Funtua, Ingawa Farm Centre and Katsina Dutsinma, Jibia, Kankia, Malumfashi, Mani and Musawa
22. Kebbi Argungu, B/Kebbi (New), B/Kebbi (O Id), Jega, Yelwa Yauri and Zuru Bagudo, Kamba, Kangiwa and Warra
23. Kogi Ankpa, Deki na, Idah, Kabba, Koton -Karfe and Okene
24. Kwara Ilorin Borstal, Ilorin New, Ilorin Old, Lafiagi and Omu-aran
25. Lagos Badagry, Ikoyi, Kirikiri Female, Kirikiri Maximum Security and Kirikiri Medium Security
26. Nassarawa Keffi New, Keffi Old, Lafia, Nasarawa and Wamba Umaisha
27. Niger Agaie, Bida, Kagara, Kontagora (New), Lapai, Minna (New), Minna (Old) and New Bussa
28. Ogun Abeokuta Borstal, Abeokuta New, Abeokuta Old, Ago -Iwoye Farm Centre, Ijebu -Ode, Haro and Shagamu
29. Ondo Akure, Okitipupa, Ondo Female, Ondo Male and Owo
30. Osun Ile-Ife and Ilesha
31. Oyo Ibadan (Agodi), Ogbomosho Farm Centre and Oyo –
32. Plateau Jos, Lakushi, Lamingo Farm Centre, Langtang, Pankshin, Shendam and Wase
33. Rivers Ahoada, Degema, Elele F arm Centre and Port Harcourt
34. Sokoto Bislam Farm Centre and Sokoto Central Gwadabawa, Tambuwal and Wurno
35. Taraba Gembu, Jalingo, Serti and Wukari (New) Baissa, Bali, Gassol, Karim -Lamido, Lau, Lissa, Mutumbiyu, Ta kum and Zinq
36. Yobe Gashua, Nquru and Potiskum (New)
37. Zamfara Gusau MSC Bakura, Gummi, Kaura-Namoda, Maru and Talata-Mafara
SCOPE OF SUPPLY
The contractors should be capable of supplying both locally produced foodstuff and cooking gas as a single contract during the period. This involves making adequate cooking gas and local dry foodstuff available in stock for at least 7 days regularly. The cooking gas and foodstuff items to be supplied are detailed in tender documents obtainable from the Procurement Department, Nigerian Correctional Service, National Headquarters, Abuja.
(4.0) ELIGIBILITY REQUIREMENTS
Interested and competent Contractors/Suppliers wishing to supply Foodstuff to any of the Custodial Centres above are required to submit the following documents in their bids, which will be subjected to verification and due diligence by the Nigerian Correctional Service Procurement department:
(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Forms CAC2 and CAC7 (or CAC 1.1) or Business Name;
(b) Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificate of all the Partners) for the last three (3) years (2017, 2018 & 2019), valid till 31 December, 2020; with minimum average annual turnover of N5 Million for the main prisons and N2.5 Million for the satellite prisons.
(c) Evidence of current Pension Compliance Certificate valid till 31 December, 2020;
(d) Evidence of current Industrial Training Fund (ITF) Compliance Certificate valid till 31 December, 2020;
(e) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31 December, 2020;
(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2020 or valid Certificate issued by BPP;
(g) A sworn affidavit disclosing whether or not any officer of the relevant committees of the Nigerian Correctional Service or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the company and to confirm that all information presented in this bid are true and correct in all particulars:
(h) Company’s Audited Accounts for the last three (3) years – 2017,2018,2019;
(i) Evidence of financial capability to execute the supplies by submission of Reference Letter from a reputable commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed:
(j) Verifiable documentary evidence of at least three (3) similar foodstuff/cooking gas supplies executed in the last five (5) years including Letters of Awards, Job Completion Certificates:
(k) Evidence of Mobility i.e. vehicle particulars with proof of ownership/Lease;
(l) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferable GSM No.), and e-mail address. The Letter head paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the company.
(4.0) COLLECTION OF TENDER DOCUMENTS:
Interested companies are to collect the Standard Bidding Document (SBD) from the Technical Unit of the Procurement Department, 1st Floor, Room 111 – Correctional National Headquarters, Bill Clinton Drive, Airport Road, Abuja, on evidence of payment of a non-refundable fee of N 10,000.00 per Lot, paid into Nigerian Correctional Service’s Remita account in any reputable commercial bank in Nigeria and Treasury Receipt obtained from Nigerian Correctional Service Cash Office.
(5.0) SUBMISSION OF TENDER DOCUMENTS
Prospective Bidders are to submit bid for each of the Lot desired, one hard copy each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as ‘Technical Bid’ or ‘Financial Bid’. Thereafter put the two sealed envelopes together in a bigger sealed envelope addressed to the Controller General, Nigerian Correctional Service, National Headquarters Office, Bill Clinton Drive, Airport Road, Abuja and clearly Marked with (the name of the Custodial Centre bidded for). Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and dropped in the designated Tender Box at the Tender Capture Centre, Correctional National Headquarters Canteen, Bill Clinton Drive, Airport Road, Abuja, not later than 12:00 noon, Tuesday 15 September, 2020.
(6.0) OPENING OF BID
Only the technical bids will be opened immediately after the deadline for submission at 12:00 noon, Tuesday 15 September, 2020 at the Correctional National Headquarters office (Pavilion) Abuja. Civil Societies and Non-Government Organisation are hereby invited to witness the opening. For further enquiries, please contact the “Head (Procurement) procurement@corrections.gov.ng
(7.0) GENERAL INFORMATION
(a) Bidders should please ensure that the Bid Submission Register is sign at the Tender Capture Centre, as the Nigerian Correctional Service will not be held liable for misplaced or wrongly submitted bids.
(b) Bids must be in English Language and signed by an authorised official of the bidding company;
(c) Bids submitted after the deadline for submission would be returned un-opened;
(d) Bidders should not bid for more than two (2) Custodial Centres;
(e) All costs will be borne by the bidders;
(f) Presence of bidders/representatives and members of the public shall not be required during the bid opening ceremony in compliance with COVID-19 Guidelines. The Bids Opening will be covered by video recording with the presence of two (2) representatives of private sector professional bodies and Civil Society Organisation in the areas of Anti-Corruption/Transparency;
(g) Bid documents can also be collected in Soft copies and Bidders can submit through Post (Courier Services);
(h) Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened
(i) The Nigerian Correctional Service is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.
SIGNED
CONTROLLER GENERAL OF CORRECTIONS NIGERIAN CORRECTIONAL SERVICE
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