FEDERAL MINISTRY OF EDUCATION
FEDERAL GOVERNMENT GIRLS’ COLLEGE, CALABAR, CROSS RIVER STATE
INVITATION TO TENDER FOR THE EXECUTION OF 2020 APPROPRIATION
(1) INTRODUCTION
The Federal Government of Nigeria has allocated funds for Federal Government Girls’ College, Calabar, Cross River State in the 2020 appropriation for the procurement of Goods and Works towards achieving the mandate of the College.
In compliance with the provisions of the Public Procurement Act 2007, the College invites interested and eligible Vendors and Contractors with relevant proven competence and experience to participate in the bidding process of the following projects.
(2) SCOPE OF SUPPLIES/WORKS
(2.1) CATEGORY A (GOODS)
LOT NO PROJECT TITLE/DESCRIPTION LOCATION
G1 Procurement of 30 Seater Coaster Bus FGGC Calabar
(2.2) CATEGORY B (WORKS)
LOT NO PROJECT TITLE/DESCRIPTION LOCATION
W1 Completion of Multipurpose Hall FGGC Calabar
W2 Construction (renovation) of Staff Room FGGC Calabar
(3) ELIGIBILITY REQUIREMENTS
Prospective bidders must possess the under-listed requirements to be eligible in this procurement;
(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including form CAC2 and CAC7;
(b) Evidence of Company’s Incomes Tax Clearance Certificate for the last three (3) years (2017, 2018 & 2019) valid till 31st December, 2020; with minimum average turnover of N20 minion;
(c) Evidence of current Pension Compliance Certificate valid till 31st December, 2020;
(d) Evidence of current Industrial Training Fund (ITF) compliance certificate valid till 31st December, 2020;
(e) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2020;
(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2020 or valid Certificate Issued by BPP;
(g) Sworn Affidavit disclosing:
(1) That the company is not in receivership insolvent or bankrupt.
(2) That the company does not have any Director who has ever been convicted in any court in Nigeria or any other country for criminal offence in relation to fraud or financial impropriety,
(3) Whether or not any officer of the relevant committee of the FGGC Calabar or the Bureau of Public Procurement (BPP) is a former or present Director, Shareholder or has any pecuniary Interest in the bidder
(4) That all documents submitted for the bidding are true and correct in all particulars;
(h) Audited Financial Statement of the company for the past three years (2017, 2018 and 2019) duly signed and sealed by relevant firm and the turnover as reflected in financial statements must correspond with those on the Tax Clearance Certificate;
(i) Evidence of financial capability to execute the project by submission of Reference Letter from a reputable commercial bank in Nigeria, indicating Bank willingness to provide credit facility for the execution of the project;
(j) Company Profile with the Curriculum vitae of Key Staff to be deployed for the project including copies of their Academic/Professional qualifications such as COREN, QSRBN etc.(for Lot w1 and w2);
(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards and Job Completion Certificates;
(l) List of Equipment with proof of Ownership/Lease Agreement;
(m) Only companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorised representatives should bid for the vehicles for lot G 1;
(n) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Compliance Certificate ITF Compliance Certificate, NSITF Compliance Certificate IRR & Sworn Affidavit are compulsory for each JV partner), and
(o) All documents for submission must be transmitted with a covering/forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address and Telephone Number. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.
(4) COLLECTION OF TENDER DOCUMENTS
The tender documents are to be collected from the Office of the Vice Principal Special Duties, FGGC Calabar between the working hours of 08:00am and 04:00pm daily upon the payment of non-refundable tender fee of N10 000.00 per Lot to Federal Government Girts’ College, Calabar through REMITA platform in any reputable Commercial Bank in Nigeria, and present the teller to the College,
(5) SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit bid for each of the lot desired, two hard copies (Marked ‘Original & Copy”) each for both Technical & Financial Bids with soft copy of Financial bid only in MS excel format, packaged in two separated wax sealed envelopes clearly marked at the top right corner of each envelope stating the title of the project i.e. TECHNICAL BIDS FOR project Title and LOT No. & FINANCIAL BIDS FOR Project Title and LOT No.” and at the reverse side the name of the company should be boldly written. Both envelopes shall then be put in a larger envelope clearly marked at the top right corner stating the title of the project and be left in the appropriate Tender Box at the Vice Principal Special Duties office to be addressed to
The Principal,
Federal Government Girls’ College, Calabar,
Cross River State.
The submission should be made not later than 12:00 noon on 12 October, 2020. Please make sure you signed Bid Submission Register at Vice Principal Special Duties office as Federal Government Girls’ College Calabar will not be held responsible for misplaced or wrongly submitted Bids.
(5) OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission at 12:00 noon on Monday 12 October, 2020 at the Assembly Hall, Federal Government Girls’ College. For further enquiries, please contact the Vice Principal, Special Duties on 07069629636.
(5) PLEASE NOTE THAT
(i) Bid must be in English language and signed by an official authorized by the bidder.
(ii) Bids submitted after the deadline for submission would be returned un-opened;
(iii) Bidders should not bid for more than one(1) Lot;
(iv) All costs will be borne by the bidders;
(v) Presence of bidders/representatives and members of the public shall not be required during the bid opening ceremony in compliance with COVID-19 Guidelines. The Bids Opening will be covered by video recording with the presence or two (2) representatives of private sector professional bodies and Civil Society Organisation in the areas of Anti-Corruption/Transparency;
(vi) Bid documents can also be collected in soft copies and Bidders can submit through Post (Courier Services).
(vii) Only the pre-qualified bidders will be contacted at a later date for financial bids opening. While financial bids of unsuccessful bidders will be returned un-opened.
(viii) The Federal Government Girls’ College, Calabar is not bound to pre-qualify any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
SIGNED
THE PRINCIPAL,
FEDERAL GOVERNMENT GIRLS’ COLLEGE, CALABAR, CROSS RIVER STATE
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